ALL PERSONS WHO USE DMS EQUIPMENT MUST ADHERE TO THE ACCESS POLICY. FAILURE TO DO SO MAY RESULT IN SUSPENSION, REVOCATION OF PRIVILEGES, OR FINES WHICH MUST BE PAID IN FULL BEFORE YOU WILL BE ALLOWED FURTHER EQUIPMENT ACCESS.

EQUIPMENT ROOM: 237 Center for Arts; (716) 645-6904
Technical and Facilities Supervisor: Carl Lee, 239 Center for Arts, (716) 645-0928

  1. ACCESS:

    Equipment will be loaned only to University at Buffalo students who are currently enrolled in a DMS production class. The lab fee of $125.00 will be charged on the student bill. Because of wear and tear and maintenance costs, equipment is provided for use only for production classes or production-oriented independent study projects. Students in current production classes have priority access over students making up incompletes from previous semesters.

    In order to borrow equipment you must:

    • have paid all lab fees for past semesters;
    • have filed or renewed your equipment card with the Equipment Room for the current semester;
    • have an Equipment Room bar-code number affixed to your student i.d.;

    Students not enrolled in production classes may petition the department in writing for special permission to borrow equipment or use lab facilities. Petition forms are available from the Equipment Manager. Petitions must be received at least three weeks before date of use.

  2. RESERVATIONS:

    • Equipment reservations may be requested at the Equipment Office.
    • Reservations are accepted by telephone, but do not leave messages on the answering machine for reservations. They will not be honored.
    • Reservations are accepted starting on Thursdays at 12:00 noon for the following week.
    • The status of your reservation may be obtained by visiting or phoning the Equipment Room. Call the E.R. if you cannot claim your reserved equipment. Fines will be imposed for unclaimed reservations! This includes studio time and editing time.
    • If you cannot obtain a reservation because all equipment is booked, you can borrow any unclaimed equipment by checking with us at the end of the day for availability.
  3. LOAN PERIODS:

    • Equipment and keys are loaned on an OVERNIGHT BASIS during the week, and for the entire weekend (Friday-Monday).
    • Pickups should be planned for afternoon, although you may pickup earlier if the equipment is available.
    • All equipment and keys are due by 12:00 noon the following day (or Monday for weekend loans).
    • Keys may be returned at the window or in the drop-box around the corner from the E.R. Equipment or keys that are turned in late — after 12:00 — will result in a fine. An additional fine will be issued for each additional day that equipment/keys are overdue.
  4. LOAN LIMITATIONS:

    • All film and video cameras and lights and sound equipment may be borrowed by each student for a maximum of two overnight loan periods OR one weekend loan in any one week.
    • Editing studios may be reserved for a maximum of 12 hours total per week per student, or for one overnight. With the exception of overnights, there is a maximum of 4 hours use of editing suites per day per student. Editing time restrictions may be relaxed in the 1st half of each semester, depending upon demand.
    • All equipment is loaned for use in the Western New York area only. Special permission and insurance is required for use outside this area.
  5. EXTENSIONS:

    Extensions on equipment loans may be possible if you call the Equipment Room before noon. Extensions will be granted at the discretion of the Equipment Room, based on demand for the equipment. If your request for an extension is denied, the equipment is still due by noon.

  6. EXTENDED LOANS/ADVANCE RESERVATIONS:

    Loan periods of more than one day will be considered. These extra loan periods will be authorized at the discretion of the Equipment Manager and with permission of instructor, and should be requested as far in advance as possible. This also applies to extended blocks of time in editing suites and studios. Equipment reservations may also be arranged further than one week in advance for special projects and special documentary shoots, with permission of instructor and at the discretion of the equipment manager.

  7. LIABILITY:

    The borrower is fully financially responsible for any loss or damage that occurs while DMS equipment is in his or her possession. ALL EQUIPMENT THAT IS SIGNED OUT IS ACCEPTED AS BEING IN OPERATIONAL CONDITION BY THE BORROWER. It is imperative that the borrower examine the equipment before removal from the Equipment Room and have any damaged or missing part noted in writing by an Equipment Room employee.

    ALL BORROWERS WILL BE REQUIRED TO SET UP & DEMONSTRATE THAT THE EQUIPMENT IS IN WORKING CONDITION UPON ITS RETURN. Please allow time for this when returning equipment. The borrower must be present during this testing and check-in of equipment.

    Equipment must be returned in the condition in which it was loaned — any scratches, dents, broken or missing parts will be noted by the Equipment Room and a fine will be assessed to pay for the damage. Access privileges will be suspended until the borrower reimburses DMS for the repair or replacement of damaged or lost equipment/keys (payment by money order only).

    Lost Keys: If a borrower loses a key (for editing suites, studios, sound labs, etc.), he or she will be assessed the cost of a lock change and replacement of all keys for that lock, totaling anywhere from $75 – $200, depending on the # of keys in use for that room.

  8. VIOLATIONS & FINES:

    Habitual disregard for the equipment and the rules of the Equipment Room may result in the loss of access privileges and fines. Anyone who receives three fines or warnings during one semester will have their access privileges revoked. Access may be restored by the approval of a written petition to the Equipment Committee. Petition forms are available in the DMS office, Room 231 CFA. ALL FINES MUST BE PAID BY MONEY ORDER made out to “UNIVERSITY at BUFFALO”.

    Fines and/or suspensions will be served for the following violations of Equipment Policy:

    • Equipment/Keys returned late;
    • Smoking, food or drink in editing suites or labs;
    • Removal of equipment from one workspace to another without permission;
    • Leaving a workspace unlocked;
    • Failure to cancel a reservation you cannot claim;
    • Removing equipment from the Western New York area without approval from the Equipment Manager (e.g. to Canada, New York City, out of state);
    • Providing access for suspended students, students not qualifying for equipment loan, or non-students;
    • Using equipment for projects which do not qualify as DMS student work.
  9. GRIEVANCES:

    Grievance procedures are in accord with the Bulletin of Undergraduate Education and the Graduate School Policies and Procedures. Written grievances must be submitted to the Equipment Manager and the DMS Equipment Committee. If a resolution is not reached, the grievance may be taken to the DMS Faculty through the DMS Chair.

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